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Privacy policy

The Physical Activity and Health Alliance (PAHA) is delivered by NHS Health Scotland, a national NHS Board.

We fully respect your right to privacy when using our services. Here you will find details of our privacy practices and what we do to maintain your right to privacy.

What information do we collect about you?

We collect information about you and your organisation when you access any of our services online, by phone or in writing. We only collect the information we ask from you and that you give us for the purposes of delivering PAHA.


How will we use the information we collect?

We process your information for the purpose of providing you with services from PAHA. This includes some or all of the following:

  • Managing your PAHA membership, requests and enquiries you have submitted to us.
  • Sending you regular updates by email and event invites.

NHS Health Scotland may share the information we collect with other Alliance Members who wish to get in touch with you as part of the PAHA Support Network, if you opted in to sharing your contact details when you registered to join PAHA.

We may also disclose the information to a third party where we have a legal obligation to do so. NHS Health Scotland will not share with or sell your personal information to any other organisation.


How do we look after your information?

The information we collect about you and your organisation is stored only within the PAHA website content management system. The website is hosted on a secure server by a third party in the UK/EU, and is maintained by NHS Health Scotland staff.

The principles of the General Data Protection Regulation (GDPR) require us to make sure your data is accurate, kept up-to-date and that we keep it for no longer than is necessary.

To meet these requirements

  • we will update your data or remove it from the PAHA website CMS at your request
  • email updates and event invites we send you will include details to let you unsubscribe
  • we will keep your data in line with NHSScotland data retention guidelines.


Website log files

Using our website will generate log files of your activity. These files do not capture personal information but do capture the user's IP address. We store these log files on a secure server.

We use Google Analytics to analyse these files regularly to monitor website usage and evaluate the effectiveness of our website. We do occasionally allow trusted partners and suppliers access to our Google Analytics. This information is not personally identifiable. For more information read about Cookies on our Terms and conditions page.

We make no attempt to identify individual users of this website, unless we suspect that unauthorised access to our systems is being attempted. We reserve the right to attempt to identify and track any individual who is reasonably suspected of trying to gain unauthorised access to computer systems or resources operating as part of NHS Health Scotland web services. As a condition of using this site, all users give permission for NHS Health Scotland to use its access logs to attempt to track users who are reasonably suspected of gaining, or attempting to gain, unauthorised access. 


Your rights

Under the General Data Protection Regulation (effective from 25 May 2018), there are a number of new rights relating to Data Protection.You have the following rights:

  • The right to be informed.
  • The right of access.
  • The right to rectification.
  • The right to erasure.
  • The right to restrict processing.
  • The right to data portability.
  • The right to object.
  • Rights in relation to automated decision making and profiling.

You can find more information about these rights on the Information Commissioner’s website.


Access to your information, changes, and complaints

To request a copy of the information that we hold about you, correct any information that is inaccurate, unsubscribe from our services, or withdraw your consent, you can email us at

For enquiries about NHS Health Scotland (the Data Controller) data protection practices, you can contact Duncan Robertson, NHS Health Scotland’s Senior Policy, Risk and Data Protection Officer by email at or by phone on 0131 314 5436.

Should you wish to make a complaint about NHS Health Scotland’s collection or use of data, the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals is the Information Commissioner’s Office.


Last updated:  25 May 2018

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